FREIGHT AUDIT & PAYMENT
WHAT WE DO
1.
Receiving Freight Bills
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We accept several forms of freight bills, including EDI, Non-EDI electronic files, paper bills, Voucher files, etc.
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Our EDI systems adhere to ANSI X12 standards, as well as custom layouts. All EDI standard EDI file times, including, 210, 410, 310, 110, & 997 files accepted.
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Validation checks to catch duplicate files and file formatting.
Bill Match Program
2.
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We match files received from our customers as payment controls. We can match against Quote files, BOL files, Load files, PO files, or Invoice files.
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Alerts are provided to our customers when any deviations are noted in the matching process to ensure timely and effective resolutions are achieved.
3.
Duplicate Checking
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We also perform a meticulous duplicate review for all bills brought in by our customers to ensure accuracy.
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Any exact duplicates that are found are cut to zero.
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Any potential duplicates on the Pro # are reviewed and decided by an auditor.
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Any potential duplicates on BOL # are also reviewed and decided by an auditor.
4.
Bill Auditing
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Our team audits the documentation received for completeness, then checks terms, amounts, rates, and business rules to determine accuracy with regards to freight class, accessorial additions, and the client’s contract with the carrier.
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We also utilize 3rd Party verification systems as another layered check on market rates in the freight industry.
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ITS moves all bills that have noted variances or deviations into FBR.
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Within FBR, customers can resolve any bills with discrepancies and provide instructions on how they would like to pay the bill, either in full, a partial pay, or cut it to zero.
5.
System Processing
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Our GL rules systematically assign and GL code if it is not otherwise assigned.​​
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Freight Bill aging is also available to assign requests for funds on a weekly cadence.
6.
Invoice & Payment Files
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Once bills are audited and approved, they are available for our customers to fund by process week.
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ITS provides weekly invoice emails to customers which include;
i. GL Code Summary
ii. Location Summary
iii. Freight Detail
iv. Freight Amount
v. Breakdown of ITS fees
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Payment files can also be utilized via SAP, JDE, Oracle, etc.
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After ITS receives confirmation from the bank on receipt of funds, ITS issues payments directly to the carriers via ACH, Wire, Paper Check, or Credit Card, with a subsequent payment register emailed to the client with the confirmation number and the paid amount.